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SaaS · Subscription & Access Management

AeonCuts — a subscription and access-control dashboard for desktop software

A SaaS platform that manages users, payments, and access for an external desktop application — replacing a limited WordPress setup with structured, admin-driven control.

Basic + PremiumSubscription Tiers
Admin-GatedAccess Control
StripeBilling & Renewals
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AeonCuts is a subscription-based SaaS platform for managing users, payments, and access control for an external desktop application. It lets a business manage Basic and Premium subscriptions, automate onboarding, and gate access through an admin-driven approval flow. Built on Bubble.io, it replaces a limited WordPress setup with a scalable subscription-management system.

Key Results Achieved

From a fragile WordPress setup to structured subscription control

Users, payments, and desktop-app access — managed from one admin dashboard.

WordPress → SaaSPlatform replaced
CentralizedUser & payment management
AutomatedAccess provisioning
The approach

Challenge & solution

The challenge

The existing WordPress system couldn't run a subscription business: subscription logic was limited, there was no structured admin control over users and payments, access for the external software was handled manually, and there was poor visibility into active and inactive users and payments.

Business challenges

  • Replace a WordPress setup that couldn't scale
  • Give admins structured control over users and payments
  • Automate access provisioning for external desktop software
  • Make active and inactive users and payments visible in real time

Technical challenges

  • Model flexible subscription plans and billing cycles
  • Gate platform access behind email verification and admin approval
  • Provision desktop-app credentials automatically for approved users
  • Separate Admin and User roles securely

Our solution

A custom SaaS dashboard on Bubble.io manages the full subscription lifecycle. Admins control user access, subscriptions, and payment status from one central system, with integrated billing and structured workflows that provision access to the external desktop application.

Core features delivered

  • Subscription managementBasic and Premium plans with monthly, 6-month, and 12-month billing cycles.
  • Stripe payment integrationHandles subscription purchases and renewals.
  • Admin control panelCentral dashboard to manage users, subscriptions, and payment status in real time.
  • User access controlEmail verification with admin approval before a user can access the platform.
  • Desktop-app access flowAutomated username and password generation for approved users to access the external desktop application.
Under the hood

Architecture & technical build

Built with a modular SaaS architecture in Bubble.io focused on subscription lifecycle management, role-based access control, admin-first system design, and scalable workflow logic for future enhancements.

Architecture overview

  • Subscription lifecycle management
  • Role-based access control (Admin / User)
  • Admin-first system design
  • API workflows bridging to the external desktop app

Key technical components

Subscription enginePlans and billing cycles managed through Stripe.
Approval workflowEmail verification plus admin approval gates access.
Credential provisioningAuto-generates desktop-app credentials for approved users.
Admin dashboardReal-time visibility into users, subscriptions, and payments.

Tech stack

Bubble.ioStripeCustom Database StructureAPI Workflows (Desktop App Access)Email Notification System
Outcomes

Results & impact

Early outcomes

  • Replaced an inefficient WordPress system with a scalable SaaS structure
  • Centralized subscription and user management
  • Improved control over payments and the access flow

Business impact

  • Structured onboarding for external software users
  • Reduced manual work for admin operations
  • A scalable base for future subscription enhancements
More work

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The last step

Outgrowing a setup that can't scale?

We rebuild fragile setups into structured SaaS platforms — subscriptions, access control, and admin tooling that hold up in production. Let's scope the migration.

Book a Free Strategy Call →

3-week launch · Fixed pricing · Senior team