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SaaS · Quoting & Booking Automation

KleenQuote — instant quotes and booking automation for cleaning businesses

A configurable SaaS platform that lets cleaning companies generate instant quotes, embed them on their own sites, and convert visitors into booked customers — with no manual effort.

Multi-TenantSaaS Platform
InstantQuote Engine
3 RolesAdmin · Company · Customer
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KleenQuote is a SaaS web application that automates the quoting and booking process for cleaning companies. Businesses generate instant, accurate quotes, embed them directly on their websites, and turn visitors into booked customers automatically. Built on Bubble.io with a modular, configurable architecture, it scales cleanly across many service providers.

Key Results Achieved

A manual workflow turned into an automated revenue system

From quote request to booked job — instant, accurate, and centralized.

Hours → SecondsQuote response time
0Manual pricing errors
Multi-CompanyScalable onboarding
The approach

Challenge & solution

The challenge

Cleaning businesses relied on manual quoting and booking, which meant slow responses that lost leads, pricing mistakes, a poor customer experience, and no central system for quotes, bookings, and availability.

Business challenges

  • Stop losing leads to slow, manual quote turnaround
  • Eliminate manual pricing errors
  • Convert website visitors into booked customers automatically
  • Give businesses full control of pricing, services, and availability

Technical challenges

  • Compute instant, rule-based prices from service type, frequency, area, and add-ons
  • Make the quote form embeddable on external websites
  • Sync bookings against real-time availability and calendars
  • Support multiple independent companies on one platform

Our solution

A full SaaS platform on Bubble.io turned a static Figma design into a dynamic, logic-driven application. A modular architecture separates frontend, backend, and integrations, and three roles — Admin, Cleaning Companies, and End Customers — each get a dedicated dashboard and workflow.

Core features delivered

  • Dynamic quote engineInstant price calculation based on service type, frequency, area, and add-ons.
  • Fully configurable servicesBusinesses define their own services, pricing rules, and custom options.
  • Embeddable quote formThe quote system embeds into any external website to capture leads in context.
  • Smart booking systemCustomers select available time slots based on real-time availability.
  • Calendar integrationsTwo-way scheduling via Google Calendar and Calendly.
  • Company & admin dashboardsCentral control over services, pricing, bookings, availability, companies, and subscriptions.
Under the hood

Architecture & technical build

Built with a modular architecture and scalable database design with role-based access, so the platform is efficient to develop, easy to maintain, and ready to scale across many businesses.

Architecture overview

  • Modular frontend / backend / integration separation
  • Role-based access across Admin, Company, and Customer
  • Multi-tenant data model for onboarding many companies
  • Stripe-powered subscription billing

Key technical components

Quote calculation engineRule-based instant pricing, configurable per company.
Embeddable widgetThe quote form drops into external sites without breaking their layout.
Booking & calendar syncReal-time availability with Google Calendar and Calendly integration.
Subscription billingStripe-powered plans for cleaning companies.

Tech stack

Bubble.ioCustom Database ArchitectureStripeGoogle CalendarCalendlyAPI Workflows
Outcomes

Results & impact

Early outcomes

  • Quote response time reduced from hours to seconds
  • Manual pricing errors eliminated and lead-to-booking conversion improved
  • Scalable onboarding of multiple cleaning companies

Business impact

  • Transformed a manual workflow into an automated revenue system
  • Businesses gained full control of pricing, services, and availability
  • A modular foundation ready to scale to more providers
More work

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The last step

Turning a manual process into a product?

We build configurable SaaS platforms that automate quoting, booking, and billing — embeddable, multi-tenant, and ready to scale. Let's map yours.

Book a Free Strategy Call →

3-week launch · Fixed pricing · Senior team